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Project Coordinator

We are Calder Bateman – a communications agency that asks bigger questions because that’s how we find the best answers. We also like to think we hire the best people – talented, quirky, fun collaborators, who are passionate about our business – because that’s how we create breakthrough work.

We are looking for an individual with 1+ years’ hands-on account coordinator experience. You’ll be a key member of our Client Services team, working closely with the Project Lead coordinating tasks on numerous projects. You thrive under pressure and can multi-task with ease. Your attention to detail is second to none, and you are the ultimate team player. We like that about you. 


  • Docket prep – docket folders and bags
  • Change requests, material requests, production briefs and requests
  • Proofing/circulation of creative and other materials
  • Ad release, traffic and posting instructions (w/direction from Lead)
  • Research coordination with external partners, internal team and clients
  • Timeline/estimate support (w/direction from Lead)
  • Purchase orders and monthly invoicing
  • Attending outside production (photography/radio/TV) and select meetings
  • Agenda and contact report creation before and after meetings


  • Contribute to new business pitches
  • Represent Calder Bateman in the community and be an ambassador for the company at all times


  • Bachelor’s degree – marketing, communications, advertising, or related experience
  • Minimum 1+ years’ experience in project coordinator role


  • Some experience in a marketing or communications role beneficial
  • Strong editing and proof-reading skills – attention to detail, and organizational skills are vital
  • Strong verbal, communication and presentation skills
  • Ability to thrive under pressure and constant changes
  • Effective time management skills (multiple projects, deadlines, )
  • Superior relationship-building skills
  • Energetic, highly proactive team-player
  • Requires discretion and good judgment working with confidential/sensitive information as well as knowledge of online etiquette
  • Understanding of agency disciplines
  • Trustworthy, honest and sincere
  • Leads by example—professional, punctual, business-like
  • Availability to support projects during days, evening, nights, as well as weekends when
  • Additional designations/memberships an asset (i.e. ACE, IABC)

Please email your cover letter, resume and portfolio to:
Subject: Project Coordinator

Download job posting .PDF

Thanks to all applicants for their interest – only shortlisted candidates will be contacted.

About the author

Calder Bateman
Calder Bateman is a communications agency that asks bigger questions – because that’s where we find the best answers. We provide creative services including graphic design and copywriting, marketing, advertising, media planning and buying, SEO/SEM, strategic planning and facilitation, public and media relations, crisis communications and issues management, and digital and social media strategy and training – all under one roof, because we find the best results come from multi-disciplinary collaboration.

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